Tuesday, March 01, 2011

Tuesday To Do Lists


The image is just a screenshot of my GTD task list work in WhizFolders. The left window shows the advanced editor with my 'irons in fire' list. My title not David Allen's. That's just a scratchpad, off the cuff list of every task and project on my radar. On the right I've begun creating the hierarchical outline using Whiz topics. Showing in the outline panel is just some of the large categories that contain all of the projects and tasks. The goal is to break each one down into its smallest components until you have actionable tasks.

Meanwhile until I get this task 'bucket' (Allen's word) to a level of completeness that makes it useful aka dependable, I'm designating Tuesday as the day I create a list of high priority tasks for the coming week and posting it to hold myself accountable. This is the third one.

This was the To Do list from last Tuesday with progress report in italic:

  • Work on GTD todo lists -- none
  • Advance bookmark in David Allen's GTD w/attention to clarity on defining tasks vs projects and which type of list best suits which tasks. -- a few pages
  • Change bedding -- no
  • Wash bedding -- no
  • Fine tune desk area by using it and changing what doesn't work -- yes but what an easy task. using my desk and fussing with it is like breathing. No reminder needed. :)
  • Fine tune sewing/craft stuff organization -- ditto
  • Sort/organize one jumbled or junk box, drawer, shelf, cupboard, or closet area -- choose one that will make the most difference in immediate efficiency or productivity. i.e. Last night I finally unpacked the shoebox of office/desk stuff I took with me to Longview last summer which is one less box taking up space in my desk area but now I need to organize the three drawers I unloaded all the paperclips, post-its and pens etc into to save time and frustration when I am in need of one of them; or pair up good socks and toss those with dead elastic and/or holes to cut 10 to 20 minutes off getting ready to go out. (will sandal and flip flop weather ever arrive?) -- nope
  • Begin cleaning out Gmail and MSN inboxes (lets specify with measurable and actionable tasks doable in 30 minutes or less: deal with newest 50 and oldest 50 for each every day until done. So won't be finished by next Tuesday but it is a realistic goal and actionable as David Allen would say.) -- cut gmail in half down to 2400 but haven't touched msn. also did not do the 50-50 a day method but worked at it for 3 hours one time.
  • Begin making bib slips for first time library books from July to present. (lets specify as above: tend to the oldest batch first and work forward at a pace of one batch per day; also tend to latest batch (Sunday's) and then stay current going forward. -- nope
  • Begin fringe work on bamboo baby afghan -- this too needs to be broken down into actionable tasks: gather all end pieces from finished balls of thread; decide on length of fringe and number of threads by experimenting; decide on method of attaching by experimenting with the stitches; find or make right sized card to wrap thread for making fringe pieces; cut several hundred white and 100 or so of each pf five pastels; attach several inches of fringe pieces in time for picture for Thursday's baby afghan progress report. -- some. see Thursday's afghan progress report for details. haven't worked with it since Thursday
  • Finish City of Tranquil Light --yes
  • and Begin work on review -- some actionable tasks that can be done before finishing book: prepare bib info, cover image, author info and relevant web links; make notes on thoughts for review; collect quotes -- no
  • Finish This Year You Write Your Novel -- yes
  • and Begin work on review -- see above -- no

It's a bit demoralizing to read the list from last week and see how much I didn't do. But there were a few things not on the list and maybe should have been that did get done. Like getting back on the mini-tramp several times and going from being able to stand on it only a few seconds or so at a time to staying on fifteen minutes without need of a wall or chair to steady me. I'm still not lifting a foot off the canvas though. Just swaying. But it is a start.

So again next weeks list looks quite similar to last weeks:

  • Work on GTD todo lists in Whiz Master Task List
  • Read chapters 4-6 in David Allen's GTD
  • Change bedding
  • Wash bedding
  • Sort/organize one jumbled or junk box, drawer, shelf, cupboard, or closet area -- choose one that will make the most difference in immediate efficiency or productivity
  • Clean out Gmail inbox
  • Clean out MSN inbox
  • Make bib slips for first time library books from July to present.
  • Begin fringe work on bamboo baby afghan -- decide on method of attaching by experimenting with the stitches; cut several hundred white and 100 or so of each of five pastels; attach several inches of fringe pieces in time for picture for Thursday's baby afghan progress report.
  • Read 100+ pages in Take One Candle Light a Room
  • Begin work on review for City of Tranquil Light -- prepare bib info, cover image, author info and relevant web links; make notes on thoughts for review; collect quotes
  • Begin work on review for This Year You Write Your Novel -- see above
  • Get on mini-tramp at least every other day, increasing time on as able (currently at 15 min; goal of 30 min). graduate from standing to stepping if possible.
  • Read 100+ pages in Blogging for Dummies

1 tell me a story:

dannielo 3/02/2011 5:35 AM  

For implementing GTD you can use this web-based application:

http://www.Gtdagenda.com

You can use it to manage your goals, projects and tasks, set next actions and contexts, use checklists, schedules and a calendar.
Syncs with Evernote, and also comes with mobile-web, Android and iPhone apps.

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